You've grown past the notebook. Now build the system.
When a business crosses GH₵ 50,000 a month, the WhatsApp groups, spreadsheets and notebooks that got you there start to break. We build one custom system around how your business actually works.
Growth broke your structure.
It happens to almost every business we meet at this size. Orders come in on WhatsApp, Instagram, the website and by phone. Stock is counted by hand. One staff member knows where everything is, and when they're off, everything stops. Customers ask where their order is and nobody can say.
You're making more money than ever, and it feels more chaotic than ever. You can't see your real numbers, so every decision is a guess. And you can't grow further, because the business only works when you're watching it.
Off-the-shelf software was built for someone else.
Most ready-made tools are built for a foreign business with foreign habits. They don't handle MoMo properly, cash on delivery, riders, or the way your team actually works. So staff work around them, and you end up back on WhatsApp.
A custom system is built around your process. Orders from every channel in one place. Stock that updates itself. Staff roles and permissions. Customer history. Reports you can read on your phone. It's the structure that lets the business run without you holding it together.
If the business only works when you're watching it, you don't have a business yet. You have a job.
How we build your system
Map how you work
We spend time with your team and write down every step, from order to delivery to payment.
Design the system
Screens, roles and reports, agreed with you before we build.
Build in stages
The most painful part first, live within weeks, then the rest piece by piece.
Connect everything
PayLead, MoMo, your website, WhatsApp, SMS and accounting.
Train and support
Your team trained, and us on hand as you grow.
Orders lived in WhatsApp chats and a paper notebook. We replaced the notebook with an order system, built a catalogue and funnel with MoMo payment, and ran the adverts. Admin time fell by 60%.
Read the full storyWhat you get
- Process mapping and system design
- Order management across all channels
- Inventory and stock tracking
- Staff accounts, roles and permissions
- Customer database and history
- Dashboards and reports on your phone
- Integrations with payments, SMS and WhatsApp
- Training and ongoing support
Who it suits
- Businesses doing GH₵ 50,000+ a month
- Retailers with several branches or channels
- Distributors and wholesalers
- Service businesses with large teams
How it starts
- Free strategy callTwenty minutes on your business, your numbers and what you want next.
- Process mappingWe map how your business runs today and where it breaks.
- Design and quoteSystem design and a fixed quote, in writing.
- Build in stagesFirst stage live within weeks, then the rest.
Questions before you start
How much does a custom system cost?
It depends on what it needs to do. After mapping your process we give you a fixed quote for each stage, so you can start with what hurts most.
How long does it take?
The first stage is usually live in four to eight weeks. Larger systems are built in stages over a few months.
Who owns the system?
You do. It's built for your business and you keep it.
What if we already use some software?
We connect to what's working and replace what isn't. Not everything needs rebuilding.
Ready to get started?
If your business turns over GH₵ 50,000 or more a month, the first conversation is free.